Our Privacy, Security & Disclosures Statement (EU/EEA)

Effective Date: May 25, 2018

1. INTRODUCTION

This Privacy Policy applies to individuals located in the European Union (“EU”) and the European Economic Area (“EEA”).

We understand your concerns about safety and security and want to assure you that we make every effort to safeguard your privacy.

In this Privacy Policy references to we, us or our means Virginia Organizing, Inc. a section 501(c)(3) non-profit corporation based in the United States, with our headquarters located at 703 Concord Avenue, Charlottesville, Virginia, United States.

References to you or your means the person accessing and using the www.virginia-organizing.org website (collectively, the “Website”) and/or using the services that we make available to you via the Website, fundraising pages, or any applications, including mobile applications, made available by Virginia Organizing (collectively, the “Services”).

2. PRIVACY POLICY

This Privacy Policy sets out the basis on which we collect and use personal information about you through your use of the Website and the Services.  This Privacy Policy describes in detail who is responsible for the personal information that we collect about you, what personal information we collect, how we will use such personal information, who we may disclose it to and your rights and choices in relation to your personal information.

In this Privacy Policy where we use the words personal information we use these words to describe information that is about you and which identifies you.

3. GENERAL INFORMATION ABOUT YOUR DONATION

Some donations through the Services are processed by Network for Good, a 501c3 organization which distributes your donation to Virginia Organizing.  They have a GDPR privacy policy.

Some donations made through the Services are processed for Virginia Organizing by Salsa, which distributes your donation to Virginia Organizing.  They have a GDPR privacy policy.

4. WHO IS RESPONSIBLE FOR THE PERSONAL INFORMATION THAT WE COLLECT?

Virginia Organizing is responsible for the personal information that we collect from you through the Website and Services.

Also, in most cases, Network for Good – Network for Good Donor Advised Fund (NFG-DAF) and Network for Good (NFG) are joint data controllers for the purpose of data protection law, in respect of your personal information collected and used through your use of their Website and Services. This is because they jointly dictate the purposes for which your personal information is used and the means by which they use your personal information.

For limited purposes, such as when NFG-DAF is required to process your personal information in order to comply with NFG-DAF’s legal reporting and registration obligations, then NFG-DAF is the data controller for such purposes.

5. WHAT PERSONAL INFORMATION DO WE HOLD ABOUT YOU?

Information You Provide to Us

We collect and use personal information about you in the course of providing the Website and the Services.  The information that you provide to us may include the following:

Contact information	Name, mailing address, email address and telephone number
Professional information	Organization name, your title within the organization, industry type, 501(c)(3) status, and other business information about the organization
Account information	Contact information as set forth above, username, password, and any other information you choose to include in your profile
Donation information	Billing address, email address, information about the donation (charity donating to, the amount of the donation), payment information, records of donations, receipts of donations
Payment information	Payment card number (credit or debit card), expiration date, or other financial account number and account details
Attendance information	Registration contact information
Other information you provide to us	Other information you may provide to us in the course of your use of our Website or Services

 

This information may be provided:

• in the course of communications between you and us (including by phone, email, chat, Website or otherwise);
• when you inquire about our Services;
• when you make a donation;
• when you register while attending one of our events;
• when you sign up for our e-newsletter or other materials;
• when you post on our Website’s publicly available features, such as online blogs; and
• when you report a problem with our Website or Services.

Information We Collect About You

We may also collect personal information about you through your use of the Website and the Services. This information includes online activity information and technical information about your usage activities, to the extent that such information constitutes personal information.

We collect technical information automatically through your electronic device, such as your IP address (i.e. your computer’s address on the internet), operating system type (Windows or Mac) and version, internet browser type and version, internet service provider (ISP), and language.  We also collect information about your use of our Website, for example dates and times of log-in and out to your account, time spent on pages and the pages visited.  We use this information to ensure that the Website and the Services function properly.  Please also see additional information on our cookie usage in Section 5 below.

Information We Receive from Third Parties

We may also receive personal information from other sources, such as:

• any of the other websites we operate or the other services we provide (if you use any of them);
• information we obtain from publicly available sources such as Facebook or LinkedIn;
• information from public records in order to conduct due diligence or for conducting fraud prevention checks or to supplement your profile (i.e., zip code);
• information from your employer if you are using our Services through an employer-run program;
• information from corporate partners if you are using our Services through a corporate partner program.

6. COOKIES

• The Website uses cookies to distinguish you from other users of the Website. Cookies are pieces of information stored directly on the device you are using. Cookies allow us to recognize your device and to collect information such as internet browser type, time spent using Services, and pages visited.  This helps us to provide you with a good experience when you browse the Website and also allows us to improve the Website.
• We use Google Analytics, a web analytics service provided by Google, Inc. For more information about Google Analytics, or to opt-out of Google Analytics, please go to Google Analytics Opt-Out Settings page here https://tools.google.com/dlpage/gaoptout.
• We use cookies in order to bring you more relevant messaging with Google Display and Search Advertising (e.g., Remarketing or Google Display Network Impression Reporting).
• We use third-party vendors, including Google, in order to show ads on third-party sites across the Internet.
• We, along with third-party vendors, including Google, use first-party cookies (such as the Google Analytics cookie) and third-party cookies (such as the DoubleClick cookie) together to inform, optimize, and serve ads based on past visits to our Website and to report how ad impressions, other uses of ad services, and interactions with these ad impressions and ad services are related to visits to the Website.
• We use data from Google Analytics Demographics, Interest Reporting, and third-party audience data to help us understand how people find and use our Website.
• Visitors can opt-out of Google Analytics for Display Advertising, customize Google Display Network ads using Google’s Ads Settings page.
• Cookies do not allow the Website to access personal information that you haven’t already provided to us.

You can refuse to accept the cookies we use by adjusting your browser settings. However, if you do not accept these cookies, you may experience some inconvenience in your use of the Website and or our Services.

7. HOW DO WE USE THE PERSONAL INFORMATION WE COLLECT ABOUT YOU?

We use your personal information in connection with the provision of the Website and the Services to you.  In particular, your personal information may be used by us, our employees, service providers, and disclosed to third parties for the following purposes.  For each of these purposes, we have set out the legal basis on which we use your personal information.

Purpose	Legal Basis
To communicate with you and other individuals	For our legitimate business purposes (i.e., the provision of the Website and our Services)
To provide you with the Website and the Services	For our legitimate business purposes (i.e., the provision of the Website and our Services)
To process your donations and communicate with you about your donations	For our legitimate business purposes (i.e., the provision of the Website and our Services)
To notify you about changes to the Website or the Services	For our legitimate business purposes (i.e., the provision of the Website and our Services)
To audit and monitor the use of the Website	For our legitimate business purposes (i.e., the provision of the Website and our Services, as well as to improve and monitor the security of the Website) We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law (e.g., in relation to our use of certain cookies)
To improve the quality of the Website and the Services	For our legitimate business purposes (i.e., the provision and improvement of the Website and our Services)
To manage complaints, feedback and queries	For our legitimate business purposes (i.e., the provision and improvement of the Website and our Services)
To carry out market research and analysis	For our legitimate business purposes (i.e., the provision, improvement and promotion of the Website and our Services)
To carry out satisfaction surveys and analysis	For our legitimate business purposes (i.e., the provision, improvement and promotion of the Website and our Services)
To provide you with information about the Services we offer (including details of any services which we believe may be of interest to you, including notifying you of opportunities for future donations) in accordance with your preferences as indicated when you entered into any agreement with us, including any marketing consent preferences	For our legitimate business purposes (i.e., the provision and promotion of the Website and our Services) We may request your consent in circumstances where a legal justification over and above legitimate interests is required by applicable law
To compile aggregate statistics about how our Website and Services are being used	For our legitimate business purposes (i.e., the provision and improvement of the Website and our Services)
To comply with any legal or regulatory obligations (including in connection with a court order and to meet our reporting requirements)	For our legitimate business purposes and for compliance with legal obligations to which we are subject
To enforce or apply the agreements concerning you (including agreements between you and us)	For our legitimate business purposes and for compliance with legal obligations to which we are subject

 

We may be required to obtain your personal information to comply with our legal requirements, to enable us to fulfill the terms of our contract with you or in preparation of us entering into a contract with you.  If you do not provide the relevant personal information to us, we may not be able to provide the Website and the Services to you.

Where we rely on our legitimate business interests or those legitimate interests of a third party to justify the purposes for using your personal information, this will include:

• compliance with applicable legal and regulatory obligations and any codes of conduct;
• improvement and development of our business operations and service offering, or those of a third party; or
• protection of our business, employees, or those of a third party.

8. WHO MAY WE DISCLOSE YOUR PERSONAL INFORMATION TO?

You agree that we may share your personal information with:

We may disclose your personal information to our professional advisors, including accountants, auditors, lawyers, website manager and other professional advisers that assist us in carrying out our business activities.

We may also disclose your personal information to government authorities and third parties if we are under a duty to disclose or share your personal information in order to comply with any legal or regulatory obligation.

9. WHERE WILL WE TRANSFER YOUR PERSONAL INFORMATION?

We are headquartered in the United States and we will process your personal information in the United States.  Your personal information will be transferred and stored in the United States.

10. HOW WE PROTECT YOUR PERSONAL INFORMATION

We take reasonable security precautions to protect the personal information that we collect and you provide to us.  We use industry-accepted tools, including technology protocols, to protect against the loss, misuse, and unauthorized alteration of the information we collect.  We help to protect your information by working with our vendors who provide a secure and safe environment for credit card donations.  Please remember that the safety and security of your information also depends on you.  Where we have given you (or you have chosen) a login ID or password to access certain of our Services or areas of the Website, you are responsible for keeping such ID and/or password confidential.  We ask that you not share such information with anyone or allow anyone to sign in using your credentials.

Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to the Website and any transmission is at your own risk.  Once we have received your personal information, we will use strict procedures and security features to try to prevent unauthorized access.

11. HOW LONG WILL WE KEEP YOUR PERSONAL INFORMATION

We will retain your personal information for as long as is necessary for purposes for which it was collected. The precise period will depend on the reason why it was collected. Those periods are also based on the requirements of applicable data protection laws, applicable legal and regulatory requirements and periods relating to the commencement of legal actions.

12. YOUR RIGHTS

The following is a summary of the data protection rights available you.  The rights may only apply in certain circumstances and are subject to certain exemptions.  Please see the table below for a summary of your rights.  You can exercise these rights using the contact details at the end of this Privacy Policy.

Summary of Your Rights

Right of access to your personal information	You have the right to receive a copy of your personal information that we hold about you, subject to certain exemptions.
Right to rectify your personal information	You have the right to ask us to correct your personal information that we hold where it is incorrect or incomplete.
Right to erasure of your personal information:	You have the right to ask that your personal information be deleted in certain circumstances.  For example (i) where your personal information is no longer necessary in relation to the purposes for which they were collected or otherwise used; (ii) if you withdraw your consent and there is no other legal ground for which we rely on for the continued use of your personal information; (iii) if you object to the use of your personal information (as set out below); (iv) if we have used your personal information unlawfully; or (v) if your personal information needs to be erased to comply with a legal obligation.
Right to restrict the use of your personal information	You have the right to suspend our use of your personal information in certain circumstances.  For example (i) where you think your personal information is inaccurate and only for such period to enable us to verify the accuracy of your personal information; (ii) the use of your personal information is unlawful and you oppose the erasure of your personal information and request that it is suspended instead; (iii) we no longer need your personal information, but your personal information is required by you for the establishment, exercise or defence of legal claims; or (iv) you have objected to the use of your personal information and we are verifying whether our grounds for the use of your personal information override your objection.
Right to data portability	You have the right to obtain your personal information in a structured, commonly used and machine-readable format and for it to be transferred to another organisation, where it is technically feasible. The right only applies where the use of your personal information is based on your consent or for the performance of a contract, and when the use of your personal information is carried out by automated (i.e. electronic) means.
Right to object to the use of your personal information	You have the right to object to the use of your personal information in certain circumstances. For example (i) where you have grounds relating to your particular situation and we use your personal information for our legitimate interests (or those of a third party); and (ii) if you object to the use of your personal information for direct marketing purposes.
Right to withdraw consent	You have the right to withdraw your consent at any time where we rely on consent to use your personal information.
Right to complain to the relevant data protection authority	You have the right to complain to the relevant data protection authority where you think we have not used your personal information in accordance with data protection law.

 

13. LINKS TO THIRD PARTY WEBSITES

The Website may contain links to the websites of third parties. We have no control over the content or operation of these websites, nor do we control the confidentiality or privacy practices of the website operators. Consequently, any personal information you submit through such websites is governed by the privacy policies of the websites in question. It is therefore your responsibility to find out about the third party policies in order to protect information that concerns you.

14. NO SERVICES FOR MINORS

We do not knowingly collect information from minors. To use the Website, you must be the age of legal majority in your place of residence. By using the Website, you hereby represent that you are at least the age of legal majority in your place of residence. We do not use an application or other mechanism to determine the age of users of the Website.   We will use commercially reasonable efforts to delete information associated with a minor as soon as practicable if we learn that a minor has submitted information to us.

15. CHANGES TO OUR PRIVACY POLICY

We periodically review and update this Privacy Policy. If we decide to change this Privacy Policy, we will post those changes to our Website so our donors and customers are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We may also, in our sole discretion, notify you of such changes via our e-Newsletter or email to your email address that we have in our records.  Any updates or changes to this Privacy Policy will become effective upon posting.

16. QUESTIONS/CONTACT US

If you have any questions regarding this Privacy Policy or the way we use your personal information, you can contact us by:

Telephone: 1-434-984-4655

Email: info@virginia-organizing.org